Privacy Policy

Champion Square IAS  |  Indore, Madhya Pradesh  |  Last updated: June 2026

At Champion Square IAS, we respect and protect the privacy of our students, staff, and visitors. This Privacy Policy explains what personal information we collect, how we use it, and the steps we take to keep it safe.

1. Information We Collect

We collect the following categories of personal information when you enroll or interact with our institution:

2. How We Use Your Information

• To create and manage your student profile and enrollment record.
• To issue and track study materials assigned to your batch or course.
• To communicate important updates about batches, schedules, and examinations.
• To maintain accurate fee and payment records.
• To generate reports and analytics for internal administrative use only.
• To verify student identity using photographs stored in our secure system.

3. Data Storage & Security

All student data is stored securely in our cloud-based management system hosted on enterprise-grade infrastructure. We implement the following safeguards:

• Role-based access control — only authorized administrators and issuers can access student records.
• Encrypted connections (HTTPS/TLS) for all data transmissions.
• Secure cloud storage for profile photographs and documents.
• Regular access audits to prevent unauthorized use.

No system is 100% secure. In the unlikely event of a data breach, we will notify affected individuals and relevant authorities as required by applicable law.

4. Data Sharing

We do not sell, rent, or trade your personal information. We may share data only in these limited circumstances:

• Legal compliance: If required by a court order, government authority, or applicable law.
• Service providers: Trusted technology partners (e.g., cloud infrastructure providers) who process data on our behalf under strict confidentiality agreements.
• With your consent: For any other purpose with your explicit written consent.

5. Student Photographs

Photographs collected at the time of enrollment are stored in our secure student management system and are used exclusively for:

• Identity verification during material issuance and examinations.
• Display within the internal administrative portal.

Photographs will not be used in any public-facing marketing material without the express written consent of the student (or guardian, if a minor).

6. Retention Period

We retain student records for a period of 5 years after the end of enrollment or as required by applicable regulations. After this period, records are securely deleted or anonymized.

7. Your Rights

You have the right to:

• Access the personal data we hold about you.
• Correct any inaccurate or incomplete information.
• Request deletion of your data (subject to legal retention obligations).
• Withdraw consent for specific uses of your data where consent is the basis for processing.

To exercise any of these rights, contact us using the details below.

8. Cookies & Digital Platforms

Our internal management portal may use essential session cookies for authentication and security purposes. These are not used for advertising or tracking.

9. Children's Privacy

If a student is under 18 years of age, enrollment and data collection requires consent from a parent or guardian. We take additional care to protect the privacy of minors and limit data collection to what is strictly necessary.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The revised version will be posted with an updated date. Significant changes will be communicated directly to enrolled students.

11. Governing Law

This Privacy Policy is governed by the laws of India, including applicable provisions of the Information Technology Act, 2000, and the Digital Personal Data Protection Act, 2023. Disputes are subject to the jurisdiction of courts in Indore, Madhya Pradesh.